Privacy Policy

Horizon Conference Management Pvt. Ltd. ("HCMPL", "We", "Us") is a Private Limited Company, registered under the Companies Act 2013. We specialize in organizing online and offline conferences and events within the healthcare industry. This Privacy Policy outlines how we collect, process, and protect your personal and non-personal information when you use our services. By accessing or using our services, you agree to the terms set forth in this Privacy Policy. If you do not agree, please refrain from using our services.

1. Processing Personal Information

By accessing www.hcmpl.com (the "Website"), you acknowledge and consent to the collection, use, and storage of your personal information as described in this Privacy Policy. We will only collect personal information relevant to providing our services, including organizing events and facilitating participant networking.

We will use your personal information to:

• Provide event-related services, including registration, networking, and communication.
• Send you event-related information (e.g., confirmations, invoices, and updates).
• Respond to customer service inquiries and requests.
• Notify you about promotions, updates, and services offered by HCMPL.

HCMPL will process your personal information in compliance with applicable laws, regulations, and best practices, ensuring its confidentiality.

2. Information We Collect

We collect the following categories of information:

• Information You Provide: Any personal data you submit directly to us (e.g., registration details).
• Technical Information: Data automatically gathered when you use our services, such as IP addresses, device information, and browsing activity.
• Publicly Available or Third-Party Information: Information from public sources (e.g., social media or directories) and third-party data providers.

HCMPL retains personal information for the period necessary to fulfill the purposes outlined in this policy unless a longer retention period is required by law.

We may also collect non-personal information, such as user preferences and browsing trends, to enhance our services.

3. How We Collect Information

• Purpose: We collect personal information only for specific, legitimate purposes.
• Use: We use personal information solely for the purposes for which it was collected, unless additional consent is obtained or required by law.
• Retention: Personal information is only retained as long as necessary to fulfill the specified purposes.
• Lawful Collection: We collect data fairly and transparently, with your knowledge and consent where appropriate.
• Accuracy: We strive to ensure that personal data is accurate, complete, and up-to-date for its intended use.

4. Cookies

Our website uses cookies to enhance your user experience. Cookies help us:

• Store user preferences.
• Track usage patterns and trends.
• Customize content for users.

You may configure your browser to notify you when a cookie is set or to block all cookies. By accepting cookies, you consent to our collection of non-personal information.

We also use technologies such as pixel tags or Google Analytics to analyze and improve our website and service performance.

5. External Links

Our website may contain links to external sites not operated by us. We have no control over these external sites and are not responsible for their content, privacy policies, or practices. We encourage you to review the privacy policies of any third-party websites you visit.

6. Disclosing Personal Information

We may share your personal information under the following circumstances:

• Event Management: Personal information may be shared with event sponsors, organizers, or third-party service providers to facilitate the event.
• Service Providers: We may disclose your information to third-party service providers who assist us in organizing and managing events.
• Legal Compliance: We may disclose personal information if required by law or legal processes.

We will never sell your personal information without your express consent, unless it is part of the sale or transfer of our business.

7. Changes to the Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. Continued use of our services after such changes implies your acceptance of the revised terms. We recommend reviewing this policy periodically for updates.

8. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us at:

Email: tarun@hcmpl.in

9. Refund Policy

We are committed to providing a seamless refund process:

• Processing Time: Refunds will be processed within 5-10 business days from approval.
• Crediting Time: The refunded amount will be credited to your bank account within 2-5 business days, depending on your bank's policies.